Job Descriptions

Account Clerk I

Essential Functions:

• Assembles accounting forms and records
• Assists in reconciling and balancing various documents such as ledgers, journals, computer statements and payments
• Assists in preparing summary and comparative reports
• Audits accounting codes on vouchers, orders, payrolls, etc.
• Maintains manual records of transactions
• Maintains electronic records of transaction using spread sheet software
• Compares computer print-outs to manual records
• Processes orders for routine purchases
• Maintains delivery records and inventory forms
• Maintains records of shipments
• Assists in the maintenance of fiscal or statistical records
• Assists in reconciling and balancing various documents such as ledgers, journals, computer statements and payments
• Assists in monitoring office supply inventories and initiating requisition documents
• Responsible for reporting payroll and delivering paychecks as needed
• Processes routine payroll changes
• Processes daily mail
• Reviews and reconciles accounts
• Reviews and reconciles words, numbers and mathematical calculations on various documents for accuracy and completeness.
• Assists in tracing and correcting discrepancies
• Required to use a computer and job related software to perform a variety of office support functions
• Required to type billing statements, vouchers, invoices, purchase orders, memos, form letters and other correspondence
• Required to count money, verify totals and prepare reports of receipt for cash, checks or vouchers
• Assists in establishing and maintaining a variety of manual and computerized file and database systems
• Performs entry level clerical work such as opening mail, typing, taking telephone messages, distributing mail, communicating with public
• Promotes good public relations by personal appearance, attitude and conversation
• Promotes good safety practices and procedures
• Maintains respect for confidential information
• Assists more experienced account clerks
• Performs related work as required

Account Clerk II

Essential Functions:

• Reconciles and balances various documents such as ledgers, journals and computer statements and payments and traces any discrepancies
• Reconciles and verifies documents and completes payroll records
• Prepares financial and/or statistical reports
• Examines, reconciles, codes and batches invoices, vouchers, purchase orders, receiving memos, checks, stubs and other source documents with proper accounting activity distribution information
• Establishes and maintains a variety of manual and computerized filing and database systems using the network system or electronic spreadsheet
• Researches, verifies and processes requests for supplies and equipment from various departments
• Prepares and reviews purchase orders and accounts payable for correct disposition of payment
• Maintains records of all shipments
• Records and reports supplies and equipment inventories
• Monitors office supply inventory and initiates requisition
• Counts money, verifies totals, and prepares report of receipts for cash, checks or vouchers
• May be required to deliver paychecks to departments
• Maintains leave balances for groups of employees
• Answers routine questions or inquiries from employees, vendors and others
• Operates a variety of office equipment such as a computer with standard and customized business software, printer, calculator, copier, and typewriter
• Promotes good public relations by personal appearance, attitude and conversation
• Maintains respect for confidential information
• Promotes good safety practices and procedures
• Performs related work as required

Account Clerk III

Essential Functions:

• Set priorities, procedures, and time schedules for completion of the work.
• Plans, schedules and coordinates the maintenance of all the accounting and statistical records of a major program or principal function
• Works alone with full responsibility for clerical accounting activities for a major program or office as needed
• Reviews and researches methods and procedures and suggests improvements or changes in the fiscal system to accomplish special objectives
• Plans, coordinates, monitors and participates in the preparation of complex accounting reports (i.e. payroll, garnishments, travel vouchers, mileage, etc.)
• Coordinates the establishment and maintenance of a variety of manual and computerized file and data base systems
• Answers questions or inquiries from employees, vendors and others
• Audits, validates and corrects records kept in the field or sent in by others
• Traces, reviews and reconciles records and support documents and determines corrective measures for adjusting discrepancies and errors
• Operates a variety of office equipment such as a computer with standardized and customized business software, printer, calculator, photocopier, and typewriter
• Utilizes resources such as rules, regulations, procedures and functions
• Promotes good public relations by personal appearance, attitude and conversation
• Maintains respect for confidential information
• Promotes good safety practices and procedures
• Performs related work as required

Account Clerk IV

Essential Functions:

• Plans, schedules and coordinates the maintenance of all the accounting and statistical records of a major program or principal function
• Works alone with full responsibility for clerical accounting activities for a major program or office as needed
• Reviews and researches methods and procedures and suggests improvements or changes in the fiscal system to accomplish special objectives
• Plans, coordinates, monitors and participates in the preparation of complex accounting reports (i.e. payroll, garnishments, travel vouchers, and mileage reimbursements, etc.)
• Coordinates the establishment and maintenance of a variety of manual and computerized file and data base systems
• Coordinates, monitors and audits the work of other account clerical personnel
• Analyzes accounts to determine causes of results
• Answers questions or inquiries from employees, vendors and others
• Audits, validates and corrects records kept in the field or sent in by others
• Traces, reviews and reconciles records and support documents and determines corrective measures for adjusting discrepancies and errors
• Prepares summary, statistical and comparative reports
• Operates a variety of office equipment such as a computer with standardized and customized business software, on-line terminal, printer, calculator, photocopier, and typewriter
• Promotes good public relations by personal appearance, attitude and conversation
• Maintains respect for confidential information
• Performs related work as required

Accounting Technician

Essential Functions:

• Assists in the fiscal analysis, funds control, audit and fiscal reporting work
• Estimates project expenditures and assists in the preparation of application for federal, state, and/or foundation funds
• Assists in developing, installing and maintaining budget analysis and funds control systems for project or program implementation
• Performs statistical and cost accounting analysis following established procedures
• Prepares and files financial reports with funding sources
• Researches and compiles background data as needed and provides accounting information to others as requested
• Operates a variety of office equipment such as a computer with standard and customized business software, on-line terminal, printer, photocopier and calculator
• Answers inquiries from management employees, vendors and general public
• Audits the posting of general and subsidiary ledgers, the cross-indexing, balancing and the reconciliation of a variety of records
• Makes improvements or changes in the fiscal system to accomplish special objectives
• Has independent responsibility for the coordinator of day-to-day operations for a major accounting function
• Maintains employee pay records such as taxes, bonds, deferred compensation, etc.
• Establishes and maintains a variety of manual and computerized records, files and data base systems
• Responsible for the timely accounting, reporting, and payment of employees withholding for taxes, pensions, savings bonds, and other miscellaneous deductions
• Maintains respect for confidential information
• Promotes good public relations by personal appearance, attitude and conversation
• Make contacts with the public with tact and diplomacy
• Remains up-to-date on changing procedures and technology related to professional account/record handling
• Provides pertinent information regarding services and procedures of the department and Akron Public Schools to staff and students
• Exercises organizational and time management skills to complete tasks
• Promotes good public relations by personal appearance, attitude and conversation
• Promotes good safety practices and procedures
• Attends meetings and in-services as required
• Performs related work as required

Activity Supervisor

Individuals employed in this job code must already be employees of the Akron Board of Education and will perform one or more of the following responsibilities at a school activity: Assists in the supervision, ticket-taking, etc., for after-school events (athletic, social, musical, etc.). Is responsible for assisting in arranging transportation for student groups to after-school events. Acts as chaperone at after-school events as designated by the school administration. Assists in maintaining the decorum and welfare of the building as designated by the school administratio (end-of-the-year security, bus patrol, etc.). Specifically, and in addition but not limited to, the elementary supervisor's responsibilities may include: - A.V. Coordinator - Safety Patrol Supervisor - Coordinator, Lunch Program - Playground Supervisor All facets of implementing and executing any and all of the above -- including the training of students, paraprofessional and professional personnel -- will be agreed to by the supervisor and the building principal; record keeping and scheduling of the above are inherent in the supervisor's responsibilities. Prepares an annual report of the year's activities to be presented to the building principal at the close of the school year. Assumes other responsibilities as designated by the school administration and the Faculty Advisory Council.

Activity Supervisor - Elem.

Individuals employed in this job code must already be employees of the Akron Board of Education and will perform one or more of the following responsibilities at a school activity: Assists in the supervision, ticket-taking, etc., for after-school events (athletic, social, musical, etc.). Is responsible for assisting in arranging transportation for student groups to after-school events. Acts as chaperone at after-school events as designated by the school administration. Assists in maintaining the decorum and welfare of the building as designated by the school administratio (end-of-the-year security, bus patrol, etc.). Specifically, and in addition but not limited to, the elementary supervisor's responsibilities may include: - A.V. Coordinator - Safety Patrol Supervisor - Coordinator, Lunch Program - Playground Supervisor All facets of implementing and executing any and all of the above -- including the training of students, paraprofessional and professional personnel -- will be agreed to by the supervisor and the building principal; record keeping and scheduling of the above are inherent in the supervisor's responsibilities. Prepares an annual report of the year's activities to be presented to the building principal at the close of the school year. Assumes other responsibilities as designated by the school administration and the Faculty Advisory Council.

Administrative Assistant to the Superintendent

Essential Functions:

• Serves as personal, confidential and technical assistant to the Superintendent of Schools
• Responsible for representing the Superintendent to the public
• Assists the Superintendent in collective bargaining matters, and in official contact with Board members, Akron Public Schools' administrators, and other governmental agency representatives
• Serves as a resource and provides information to Board of Education members
• Serves as liaison to the public and staff in regard to Board of Education policies, procedures and records
• Assists in achieving the Superintendent goals and goals of the Akron Public Schools
• Maintains the Superintendent's calendar and schedules his/her time
• Ascertains name and purpose of Superintendent's callers and visitors
• Composes and/or prepares correspondence for Superintendent's signature and/or staff members
• Types and takes dictation at a very high speed and skill level
• Attends, takes and transcribes minutes of meetings, including-but not limited to-Board of Education meetings, senior staff meetings, negotiations strategy meetings, legal matters, and other administrative meetings
• May be required to transcribe dictation from electronic storage devices
• Gathers information and reports to the Superintendent regarding personnel matters including administrative proceedings, litigation, collective bargaining, fringe benefits, and disciplinary proceedings
• Uses judgment in determining the sensitivity of an issue or inquiry (based on public relations considerations, Board of Education policies and Superintendent's procedure), and personally gives information-or forward's contact to appropriate source
• Provides background information to Superintendent and senior administrative staff for developments of positions for collective bargaining, public and media relations, and Board member information requests
• Responsible for the efficient operation of the Superintendent's Office
• Prioritizes and identifies critical tasks
• Obtains commitment and cooperation from others in order to assure maximum positive impact on educational programs and services
• Provides technical support to the Superintendent and the Board, both as a body and as individuals, in the planning and conduct of regular and special meetings and in activities attendant to membership of the Board
• Assists the Superintendent in the administrative obligation to the Board by preparing or assisting in the preparation of principal documents that constitute the formal work of the Board
• Supervises the production, assembly and distribution of the agenda and related materials for regular and special meetings of the Board of Education
• Schedules committee, board, community and other meetings via telephone, e-mail, or written correspondence
• Honors confidentiality in all matters
• Logs mail and correspondence
• Promotes good public relations by personal appearance, attitude and conversation
• Promotes good safety practices and procedures
• Performs related work as required

ARCHITECTURAL DRAFTSMAN (CAD TECHNICIAN)

90%      Assists Assistants to the Architects with projects and provisions of CAD drafting (as-built drawings and field verification as required); updates and maintains all Master Building Floor plans on CAD; maintains small scale Floor Plan Book; providing interface with various departments and consultants; transfers building sites and elevations to electronic CAD files and field verification as required; assists other departments in presentation drawings, such as city maps of school clusters and attendance zones, door contacts and mother detector locations; operates plotter and other related specialized and regular office equipment.

10%      Various general office/administrative responsibilities, including maintaining Building Data information, flat Drawing Files and Drawing File Index Book.

SUPERVISORY RESPONSIBILITIES:  No supervisory responsibilities

Art, Building Coordinator (No Room) - Elem.

Specific responsibilities within the context of building-wide displays shall be mutually determined by the contract recipient and the building principal. Mutual agreement concerning the specific responsibilities should include -- but is not limited to -- the following: The type of displays that are to be created (bulletin board, display case, etc.) The minimum number of displays of each type that are to be created for the school year. The frequency with which displays are to be changed. The content of the displays that are to be changed, (teaching/student work/informative, etc.). The identity of those persons who are to have input into the content of the displays (individual classroom teachers, Building Leadership Team, Principal, etc.). The method by which supplies are to be obtained and paid for. The time outside the regular school day during which the responsibilities for this Limited Supplemental Contract will be performed. How unanticipated requests for displays will be handled.

Art, Building Coordinator - Elem.

Specific responsibilities within the context of building-wide displays shall be mutually determined by the contract recipient and the building principal. Mutual agreement concerning the specific responsibilities should include -- but is not limited to -- the following: The type of displays that are to be created (bulletin board, display case, etc.) The minimum number of displays of each type that are to be created for the school year. The frequency with which displays are to be changed. The content of the displays that are to be changed, (teaching/student work/informative, etc.). The identity of those persons who are to have input into the content of the displays (individual classroom teachers, Building Leadership Team, Principal, etc.). The method by which supplies are to be obtained and paid for. The time outside the regular school day during which the responsibilities for this Limited Supplemental Contract will be performed. How unanticipated requests for displays will be handled.

Assistant Athletic Director - HS

Assists High School Athletic Director.

Assistant Cheerleading Supervisor

Trains and advises a varsity squad of a minimum of six students; advisor is also to advise a reserve squad for the purpose of developing a better program. Conducts daily practice of a minimum of one hour, five days per week (note: practice time on any one day may be substituted by participation at a competitive event). Season for cheerleading advisors begins one week prior to the opening of school and ends with Spring try-outs (note: Spring try-outs may be conducted anytime after the State Tournament -- boys/girls, whichever tournament ends the basketball season). Attends, with cheerleading squad, all athletic events at which the squad will participate. Attends organizational meetings as required by the Director of Interscholastic Athletics. Conducts yearly try-outs each Spring for the purpose of selecting next year's squad. School constitutions pertaining to cheerleading must be on file in the office of the Director of Interscholastic Athletics by September 15 of each school year. Advisors will assume responsibility for any other related duty not explained in this description that either the principal or the Director of Interscholastic Athletics may request.

Assistant Marching Band Director - HS

Attends and participates in all rehearsals and band camp in August in preparation for football marching band and the performances and rehearsals that follow in August, September, October and November. Assumes all responsibilities for the band director in his/her absence. The assistant band director should meet with the band approximately 70 times, a minimum of 20 times in August, 20 times in September, 20 in October and 10 in November. Executes all related responsibilities as directed by the band director, the building principal, or Learning Specialist supervising music education.  

ASSISTANT PRINCIPAL, ELEMENTARY

25%      Instructional Leadership:  Support teaching and learning through adherence to the Ohio Administrative Standards (ISLLC Standards) and operate in accordance with the procedures outlined in the Standards.  The level of administrative performance is determined through Component Performance Tables (Rubrics) provided in the evaluation document which are aligned to the Standards.  Responsible for assisting the principal in the process of coordination, implementation and evaluation of district and school Continuous Improvement Plan, staff development, curriculum, student programming, teaching and learning environment, attendance, discipline and supervision/evaluation of all staff.

25%      Administration:  Responsible for assisting the principal with the management and compliance of all federal, state and local laws, policies and procedures including fiscal matters, special education, counseling issues and communication to stakeholders.

 20%      Building Operations:  Responsible for assisting the principal with management, supervision and implementation of matters related to the physical plant, health and safety of students and staff, supplies, materials, equipment, textbooks and transportation.

 20%      Community and School Relations and Resources:  Liaison and active participant in the planning, facilitation and implementation of school and community partnerships including parents/PTA/volunteers, Social Agencies, Service Agencies, Business, University and internal departments.

 10%      Community/Parents:  Liaison and active participant between schools and community including PTA/volunteers, business fundraising, social agencies (CSB, Child Guidance), colleagues (Art in Business, May Festival, cluster meetings), service agencies, University participation.

  SUPERVISORY RESPONSIBILITIES:

Assists with supervising students and oversees disciplinary procedures, keeping records of disciplinary action, assist with implementing all supervisory duties according to district policies and applicable laws.

ASSISTANT PRINCIPAL, HIGH SCHOOL

75%      Support teaching and learning through adherence to the Ohio Administrative Standards (ISLLC Standards) and operate in accordance with the procedures outlined in the Standards.  The level of administrative performance is determined through Component Performance Tables (Rubrics) provided in the evaluation document which are aligned to the Standards.  Administers school and system regulations regarding attendance and student conduct.

5%      Assists the principal in the development of the staff through the program of supervisory activities, teacher and staff appraisal programs, and staff development to improve instruction.  Temporarily assumes the responsibilities of the principal when directed.

5%     Assists  with the requisitions of books, supplies, lockers, and equipment, conducting inventories and maintaining up-to-date records including receipts for such materials.

 5%     Assist with parents, faculty, and student groups as requested in advising educational and related activities and CIP related objectives.  Builds relationships with parents and community members.

5%     Confers with non-professional staff on matters that relate to the daily operation of the school and the safety, security and welfare of staff and students.  Serves, as requested, as a liaison to data processing, juvenile court, Alternative School, TPC, PTA and such other groups or institutions as may be requested by the principal, such as implementation of CIP goals and tactics.

5%     Continues to develop professionally by participating in professional organizations, attending classes and seminars.

SUPERVISORY RESPONSIBILITIES:

Supervise and evaluate professional/office staff.  Carries out supervisory responsibilities, as requested by the principal, in accordance with the school district's policies and applicable laws.

ASSISTANT PRINCIPAL, MIDDLE SCHOOL

80% Support teaching and learning through adherence to the Ohio Administrative Standards(ISLLC Standards) and operate in accordance with the procedures outlined in the Standards. The level of administrative performance is determined through Component Performance Tables (Rubrics) provided in the evaluation document which are aligned to the StandardsAdministers school and system regulations regarding student conduct, attendance and tardies. Assists with the development of programs to enhance the educational environment. Builds relationships with parents and community services to ensure a safe and secure learning environment.

10% Assists with the requisitioning of books, supplies and equipment conducting inventories andmaintaining up-to-date records including receipts for such materials.

10% Assists the principal in the general administration of the school which includes staff development and implementation of supervisory activities and the teacher and staff appraisal and development program.

SUPERVISORY RESPONSIBILITIES:

Assists the principal in the general administration of the school.

ASSISTANT TO THE ARCHITECT, NON-REGISTERED

35%  Construction Documents:  prepare contract documents of project manuals which consist of construction drawings and specifications together with bidding requirements into their final form; coordinate engineering drawings and specifications into their integrated final form with the architectural component; evaluate and finalize material selections; evaluate, finalize and approval of final construction budget.

25%  Construction Administration:  administrate the construction by orchestrating construction operations and activities; act as the owner's agent for construction use of the building and site; review and approve of the selected construction materials; undertake selection of construction material colors; review and approve of contractor prepared shop drawings; monitor and evaluate the construction in progress and act as the interpreter of the contract documents; act as the trouble-shooter and problem solver for encountered construction problems; evaluate and approve of contractor requests for payment; assist in the conduction of final inspections and acceptance of the work; certify substantial completion of the project and acceptable commencement of occupancy; act as the post-construction designee to receive complaints and initiate requests for warranty repairs.

15%  Schematic Design:  research and evaluation of project concept and program; qualitative and quantitative data gathering on existing construction and educational specifications; building code and engineering evaluation for translation into an architectural schematic design; acquire the assistance of consultants, experts and governmental jurisdictions where required for evaluation of the architectural concept.

15%  Design Development:  continuation of schematic design process to bring design to a more finite and tangible solution; synthesize architectural, building code and engineering evaluations into a competent solution; undertake fiscal analysis of architectural and engineering design development for budgetary control and approval; conduct design development through internal and external approval process.

5%   Bidding:  undertake the State of Ohio mandated bidding process via distribution of project manuals to contractors; conduct submission of project manuals to various controlling governmental jurisdictions for zoning, construction and occupancy and secure their approval for various permit issuance; conduct information dissemination, answer inquiries and make interpretations of project manual information to all parties connected with the project bidding and construction process; evaluate bids tendered for compliance with state guidelines and adherence to budget; evaluate bidders, subcontractors and materials identified for use; assist in converting the bid data into contract form.

5%  Administration:  perform duties as administrator and representatives of the Architect's Office at public and private functions and activities; act as liaison between the Architect's Office and other Akron Board of Education departments; perform general office/administrative responsibilities relative to office environment, document archiving and filing, resource library and other related archives.

SUPERVISORY RESPONSIBILITIES:  Acts as the Owner's agent to coordinate and orchestrate construction concepts and construction activities among:  Akron Board of Education Departments, Contractors and Subcontractors, Government Jurisdictions, Engineers-Consultants-Experts.  Carries out coordination and orchestration responsibilities in accordance with school district policies, applicable laws and construction contract documents and within the distinct legal implications within the architectural profession.

ASSISTANT TREASURER

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

35%    Directs the day-to-day operations of the Accounts Payable Department and Centralized Accounting for Student Activity Funds.  Oversees the establishment of new vendors and ensures that Tax Payer identification numbers are obtained on IRS W9 forms.  Approves purchase requisitions in the absence of the Treasurer.  Directs the Accounts Receivable operations for the district.

15%     Develops and manages investment strategies and portfolio for district funds that generates annual revenues.  Oversees the reconciliation of all bank accounts.  Secures depository bids from financial institutions in accordance with the Ohio Revised Code.

15%     Prepares financial reports.  Assists with Budget preparation and annual spending plan.  Determines the allowable indirect costs that can be charged against federal programs.  Calculates the excess costs to be charged for educating special education students out of the district.  Provides financial data for the completion of the annual Medicaid cost report.  Runs, analyzes and interprets financial status reports for personnel.  Initiates and responds to annual board of revision tax valuation cases. 

10%    Processes all unemployment claims, reports and payments.  Attends all unemployment hearings.

10%    Serves as liaison for the annual State of Ohio audit.  Responds to queries from state auditors by running various financial reports.  Assists with the compilation of data for GAAP reports.  Attends post audit conferences and take appropriate action/s to resolve citations notes by examiners.

5%     Convenes the Records Commission annually to review proposed records submitted for destruction.  Maintains inventory of stored records awaiting disposal in accordance with state guidelines.  Designs and maintains inventories of required financial forms, checks and receipt books.

5%     Assists with hiring, training and evaluating of Treasurer's Office personnel and conducts on-going financial training classes for APS staff.

5%     Prepares and files IRS 1099 year end forms and reports for independent contractors.

SUPERVISORY RESPONSIBILITIES

Supervises 3 Account Clerk III's; 2 Account Technicians; 1 Account Clerk IV.   Carries out all supervisory duties according to district policies and applicable laws.

Athletic Director - HS

 Prepares the athletic budget with the Principal's approval.  Assists Coaches with equipment requisitions and orders following the Principal's approval.  Administers, in cooperation with the school treasurer, all matters of athletic finance.  Supervises the sale of tickets within the school;  assists the Program Manager of Athletics in the distribution of tickets and return of proceeds;  completes the proper ticket financial reports, as necessary.  Prepares original eligibility lists, in conjunction with the head coach, for each sport in season.  Sends to the office of the Program Manager of Athletics a copy of the eligibility list one week prior to the first scheduled contest of the sport.  Distributes eligibility sheets to opponents (other than those in City Series or Greater Akron League) and to the office of the Ohio High School Athletic Association, when requested.  Assures that either the Head Coach or the building Athletic Director keeps on file the Ohio High School Participation cards, signed by parents.  Assists coaches in checking eligibility of athletes each grading period.  Assures that coaches maintain an inventory of all athletic equipment.  Assures that coaches clean, repair and store all athletic equipment.  Provides for parking and seating of spectators, bands, and news media.  Supervises and assists as necessary in maintaining proper playing conditions of contest sites, such as marking the fields and providing a scoreboard, public address system, and any other item that is necessary for the operation of the contest.