Central Accounting

Helpful Information Regarding Central Accounting Funded Programs

Frequently-used documents:

Monthly reports generated and sent out to program coordinators:

Program Status Reports – Status reports are sent out monthly to program coordinators so that they can monitor the activity on their programs. Vince Adam is responsible for sending out the monthly reports. Program coordinators who have access to the Delta General Ledger Reporting menu are able to print out a copy of their status report at any time and use it to monitor their programs activity. If there is not a report available, please contact either Lisa Gleghorn or Helen Fire; and one can be set up. If a program coordinator does not have access to the needed Delta screens in order to print their own report, they can contact Lisa Gleghorn; and a report can be generated and forwarded to the program coordinator whenever requested.
Monthly Payroll and Hospitalization Reports – Monthly payroll and hospitalization reports are sent out each month to program coordinators. These reports show who has been paid out of each program and the amounts. It is an excellent way for program coordinators to monitor who is being paid out of their program and to make sure that people are being paid correctly. Lisa Gleghorn is responsible for sending out the monthly reports. Please contact Lisa if you do not receive a monthly payroll and hospitalization report for your program.

What program coordinators should know about their programs:

Know what the exact name of your program is, and know the program's fund number.
Be aware of your program's beginning and ending dates.
Be aware of allowable expenditures for your program.
Know who your contact person is (whether it is a federal, state or local grant) so that you know who to contact with questions regarding your program.
Keep track of expenditures, and make sure that money is spent by the program ending date.
Do not wait until the last day of a program in order to encumber large amounts of your program money. Monitor your budget on a regular basis so that you spend down your money and are not left with large sums of unspent money at the end of a program.
Be aware of any program narrative reports or final expenditure reports that are required for your program, and know the dates that they are due. Lisa Gleghorn will complete the final expenditure reports that are required, but the program coordinator will be responsible for any program narrative reports that are required for their individual programs.